The option automatically downloads bank statements from PrivatBank, monobank, and UkrSibbank accounts directly into the Torgsoft program. Based on the transactions, the program creates financial documents (payments), so there is no need to log in to the client-bank every time and manually reconcile receipts. The option is useful for online stores, wholesale and B2B companies, and any business with a large flow of cashless transactions through IBAN accounts.
What the «Bank statements» option can do
Download and data sources
- Downloading statements from three banks — receiving transactions from PrivatBank accounts (through the «Auto Client» application in «Privat24 for Business»), monobank, and UkrSibbank directly into the program.
- Working without logging in to bank accounts — incoming funds are visible directly in Torgsoft, without authorization in «Privat24», monobank, or UKRSIB business to view transactions.
- Support for different account types — IBAN accounts; for monobank, personal accounts, Sole Proprietorship accounts, and legal entity accounts are supported.
- Parsing transaction details — the bank, MFO, and EDRPOU/TIN of the counterparty are pulled into the transaction description; for legal entity accounts, sender and recipient data are additionally available.
Creating financial documents
- Undefined payments from receipts — incoming transfers become «undefined payments», which are then linked to customers and issued invoices in the «Trade with invoicing» mode.
- Expense documents from the statement — an expense is created based on a statement line (for example, payment to a supplier or a charge for settlement and cash services).
- Payment orders for PrivatBank — an employee creates an order in Torgsoft and sends it to the owner for signing in the «Privat24» account, without giving third-party employees access to the bank account.
- Link with incoming invoices — a payment order can be created directly from the «Incoming invoice register»; after the payment is processed, the program finds the corresponding statement, creates an expense, and closes the debt to the supplier.
- Acquiring accounting — when the «Take acquiring into account when creating a payment» setting is enabled, the program creates a separate document for the bank commission amount according to the account settings.
Control, filters, and access
- Filter by transaction type — display all transactions, only receipts, or only deductions.
- Column filters — filtering by all columns and an exclusion filter for text-based transaction selection.
- User access levels — for each account: only receipts, only deductions, or full access.
- Protection against duplicate payments — the «Mark as transferred» action manually closes a transaction if a financial document for it has already been created earlier.
Additional features and error protection
- Linking to a customer — when processing an undefined payment, you can select the customer from the database from whom the funds were received, including for accounting of advances from regular and VIP customers.
- Distribution by accounting centers — when one account is used for a chain, the payment is credited to the store where the invoice was issued, with the corresponding substitution of the accounting center.
- Color marking of accounts — each card or account can be assigned a color in the settings for faster navigation.
- SMS confirmation in the interface — if the bank requires a confirmation code, the SMS code entry window opens directly in the program, without switching to a browser.
- Protection against duplication — blocking the simultaneous action of two users on the same statement line; correct processing of two identical transactions that occurred within the same millisecond.
No other paid options are required to download statements. If fiscal receipts need to be printed for payments from the statement, the Software ECR option or Integration with a fiscal registrar will be required.
More about the option: torgsoft.ua/options/bank-statements/
