Fiscal Registrar, Cash Register, and Software RRO: Differences

Fiscal registrar, cash register, and software RRO: what is the difference

A cash register and a fiscal registrar are two types of hardware registrars of payment transactions (RRO). In the scenario with Torgsoft, the fiscal registrar works as part of an automated checkout workstation and receives sales data from the program. An autonomous cash register allows the cashier to register a sale without working in Torgsoft. A software RRO performs fiscal functions programmatically through the fiscal server of the State Tax Service.

The obligation to use an RRO or software RRO arises during payment transactions in cases defined by legislation. Legislation provides for separate exceptions and special rules. Before choosing equipment or a software RRO, determine whether fiscalization is required for the specific payment method of your business.

What a cash register and a fiscal registrar have in common

Legislation classifies several types of devices as RRO, including an electronic control cash register and an electronic control cash registrar. During operation, a hardware RRO registers a payment transaction, generates a payment document, and transmits fiscal data according to established rules.

For using a hardware RRO, the exact model and version of the internal software are important. The State Register of RRO contains models allowed for initial registration and models whose initial registration is prohibited. If the device must work together with Torgsoft, additionally check its compatibility with the program and the required driver.

The capabilities of a specific hardware RRO depend on the model. This applies to connection interfaces, peripheral support, payment types, returns, service cash deposits and withdrawals, X and Z reports, customer display, and other operations.

Store size does not determine the type of RRO

The number of products, average number of receipts, and area of the sales point do not by themselves determine which type of RRO the business needs. The choice depends on the checkout scenario, compatibility with the accounting program, payment methods, working conditions, and fiscalization requirements.

Printing speed, mechanism durability, nomenclature capacity, scanner, scale, cash drawer, and other device support are determined by the characteristics of the specific model. With a large customer flow, check these parameters before ordering equipment.

How a fiscal registrar works with Torgsoft

For this scenario, Torgsoft uses the option «Integration with a fiscal registrar | 1-year license». The administrator selects a supported model and configures the connection and fiscal registrar parameters at the workstation.

The cashier processes the sale in Torgsoft: adds products to the sale, applies prices and discounts defined by the store rules, and selects the payment method. Torgsoft sends the fiscal receipt data to the configured registrar, and the device performs the fiscal operation and prints the receipt. Since the cashier processes the sale in Torgsoft, the operation is stored in the accounting system together with product and cash data. The owner uses this data to check sales and stock balances.

In the current Torgsoft documentation, supported models include, in particular, the Exellio FP-700 fiscal registrar and the MG N707TS fiscal registrar. Before ordering, check the exact modification, internal software version, presence of the model in the current State Register of RRO, driver, and field of application of the device.

When a fiscal registrar is appropriate

A fiscal registrar is suitable for a checkout workstation where Torgsoft is already the main system for product and management accounting. The cashier works with the assortment in the program, and the fiscal device receives ready payment transaction data.

• The store has a computer or another workstation with Torgsoft.
• The cashier needs to work with a large product catalog, search, barcodes, customers, discounts, and other sales rules managed in Torgsoft.
• The owner needs a unified scenario for processing sales, product accounting, and fiscalization.
• The business already has a hardware RRO whose compatibility with Torgsoft has been confirmed.

Before connection, check the operations needed specifically for your checkout: sale, return, payment types, X and Z reports, cash deposits and withdrawals. The set of available actions depends on the registrar model and connection method.

How an autonomous cash register works

An electronic control cash register stores programmed names and prices of products or services, registers sales, and prints payment documents. The cashier performs the main checkout operations directly on the device. Some models have a battery and are suitable for mobile work; separate models support a barcode scanner, scales, cash drawer, and other peripherals. Specific capabilities must be checked in the documentation of the selected model.

An autonomous cash register solves the task of fiscal registration of a sale. Full product accounting for a store, warehouse stock balances, purchases, customer database, loyalty programs, and management analytics require a separate accounting system. If the cash register is used autonomously and without integration with Torgsoft, a sale processed on it does not create a sale document in Torgsoft.

When a cash register is appropriate

• There is no need to work with Torgsoft at the sales point during each sale.
• The cashier can work with the nomenclature and prices programmed directly in the device.
• The owner organizes fiscalization and product accounting as separate processes.
• For mobile trade, a portable hardware RRO is needed whose characteristics match the working conditions.

What to consider in an autonomous scenario

The responsible employee transfers nomenclature and price changes to the cash register according to the capabilities of the specific model. Promotions, customer discounts, and other sales rules also depend on the functionality of the device itself. If the store simultaneously keeps records in Torgsoft, the manager defines the procedure for entering sales into the accounting system so that actual product movement corresponds to the program data.

Software RRO in Torgsoft

Software RRO | 1-year license fiscalizes sales from Torgsoft without a separate hardware fiscal registrar. Fiscal functions are performed by the software solution through the fiscal server of the State Tax Service. To start working, the entrepreneur registers the business unit and software RRO, and registers cashiers by their qualified electronic signatures according to the rules of the State Tax Service.

Torgsoft allows registering the business unit, software RRO, and cashiers from the program, configuring products and receipt printing, linking the software RRO to the enterprise, and using it during sales. If offline mode support is enabled for the software RRO during registration, then if connection to the fiscal server is lost, the cashier can continue fiscalization within the limits established by legislation. After the connection is restored, the software RRO transmits accumulated documents to the fiscal server.

The buyer can receive an electronic payment document. If needed, the cashier can print a paper version of the receipt on a receipt printer if such printing is configured. The person responsible for automation selects the printer model based on the workstation and printing method.

When a software RRO is appropriate

• Sales are already processed in Torgsoft, and the entrepreneur needs software fiscalization of the same checkout scenario.
• The business plans a workstation without a separate hardware fiscal registrar.
• The entrepreneur is ready to organize work with qualified electronic signatures, software RRO registration, and the rules of online and offline mode.
• An electronic receipt is needed with the option to print a paper copy if necessary.

What to choose for a store

Fiscal registrar

Choose this scenario if the cashier constantly works in Torgsoft and the business uses a hardware RRO. The program handles the product and management part of the sale, while a compatible registrar performs the fiscal operation.

Cash register

This scenario is suitable for an autonomous checkout workstation where the cashier works without Torgsoft during the sale. The owner must separately organize product accounting and transfer of sales data to the accounting system if such a system is used.

Software RRO

This scenario is suitable when fiscalization must work without a separate hardware RRO and be part of the sale in Torgsoft. The entrepreneur must consider software RRO registration, qualified electronic signatures, access to the fiscal server, and offline operation rules.

What to check before purchasing or connecting

1. Obligation to use an RRO or software RRO. Check your payment type, taxation system, and legislative exceptions.
2. Status of the hardware RRO. For a new device, check the exact model and internal software version in the current State Register of RRO.
3. Compatibility with Torgsoft. For a fiscal registrar, check the model, driver, connection type, and required checkout operations.
4. Workstation organization. Determine whether the cashier will work in Torgsoft, directly on the cash register, or through a software RRO.
5. Internet and backup scenario. For a software RRO, check the rules of offline operation. For a hardware RRO, consider the requirements of the specific model for data transmission and connection.
6. Peripherals. The person responsible for automation selects the scanner, scales, cash drawer, customer display, and receipt printer for the specific workstation. Support for these devices depends on the RRO model and integration method.

For a store where Torgsoft is the main accounting system, the practical choice usually comes down to a compatible fiscal registrar or software RRO. An autonomous cash register makes sense in scenarios where the cashier needs a separate checkout device without constant work in the accounting program.