How to Choose a Torgsoft License for a Store

The Torgsoft license is selected based on the business work architecture and the required functions. For one store with basic accounting, Torgsoft-Start is suitable. For full functionality within a local network, Torgsoft-Ultra is used. For a chain of stores and remote work with a single database, Torgsoft-Terminal is required. Torgsoft-Online provides access to the program and database on the Torgsoft server by subscription via the internet.

Before choosing, define four parameters: how many stores and warehouses need to be managed, how many employees will work in the program at the same time, whether remote access is needed, and which operations must be available in accounting.

• One store and basic operations. Receipt, sale, return, inventory, stock balances, and basic analytics.
• Full functionality in a local network. Several workplaces, broader analytics, work with customers, discounts, marketing, and online sales.
• Network and remote employees. Cash registers, warehouses, and office work with one database through a terminal server.
• Cloud format. The program and database are hosted on the Torgsoft server, and the user connects via the internet.

1. Torgsoft-Start: one store and basic accounting

Torgsoft-Start is intended for a small store that needs the main operations of product and warehouse accounting. In the program, you can manage products, process receipts, sales and returns, conduct inventory, view stock balances and basic performance indicators.

Torgsoft-Start keeps accounting for one store, that is, one accounting center. If several cash registers or workplaces operate in one premises, computers can be connected into a local network with a shared database. A separate Torgsoft-Start license is required for each workplace.

The current documentation for Torgsoft-Start separately specifies limitations compared with Torgsoft-Ultra. This version does not include internal transfer between accounting centers, creating supplier orders, product bundling, wholesale trade, the bonus system, and some advanced modes for working with customers and price lists. These conditions must be considered before starting operational accounting.

When to choose Torgsoft-Start

• you have one store or one accounting point;
• employees work on one computer or in a local network within one premises;
• basic operations with products, cash register, suppliers, and inventory are sufficient for you;
• internal transfers between several accounting centers and the full set of Torgsoft-Ultra modes are not used in your process.

Torgsoft-Start can be supplemented with paid options according to business tasks. For example, “Software PRRO | 1-year license” fiscalizes sales, “Torgsoft mobile app” adds mobile scenarios for sales, warehouse, and inventory, and “Integration with bank terminal | 1-year license” transfers the payment amount to the POS terminal. The licensing terms of each option differ, so they must be considered separately from the main license.

2. Torgsoft-Ultra: full functionality in local infrastructure

Torgsoft-Ultra includes the full functionality of the program and is suitable for a store, warehouse, or business with several workplaces within local infrastructure. Employees work with a shared database, so the cashier, inventory manager, and manager see up-to-date data within one system.

Torgsoft-Ultra is needed for scenarios with several accounting centers, internal transfers, creating supplier orders, wholesale trade, advanced work with customers, discounts, marketing, and analytics.

For several computers in a local network, a Torgsoft-Ultra license is required for each workplace. All workplaces connect to a shared database within the local network.

Online store and marketplaces

Online sales are connected to Torgsoft through separate options and integrations. For a company’s own website, “Synchronization with online store” is used. Separate integrations with Prom.ua and Rozetka.ua are provided for marketplaces. Torgsoft Online Market creates a ready-made online store connected to the Torgsoft database. Before ordering, you need to define the sales channel, data exchange method, and licensing terms of the relevant option.

When to choose Torgsoft-Ultra

• the full set of Torgsoft functions is required;
• several computers work in a local network in the store or office;
• several accounting centers, internal transfers, or more complex stock operations are needed;
• advanced scenarios for working with customers, discounts, wholesale sales, and analytics are needed;
• the business plans to connect a website, marketplaces, or other additional options.

3. Torgsoft-Terminal: store chain and remote work

Torgsoft-Terminal is intended for a retail chain, remote stores, and employees who need one database via the internet. The program and database run on a terminal server, and users connect to it through remote desktop.

Torgsoft-Terminal can also be used in a local network. The main scenario of this version involves centralized work through a server when stores, warehouse, and office are located in different places.

The server can be rented or configured on your own infrastructure. For an additional workplace, a client connection to the terminal server is used. This way, the cashier, seller, administrator, inventory manager, or manager works with one database according to their access rights.

What a single database gives to a chain

Employees at different points work with the same data on products, documents, cash registers, and stock balances. The manager gets centralized access to the chain’s accounting, and the administrator manages users and access rights in one system.

What needs to be considered

• a stable internet connection between the workplace and the server is required for remote connection;
• a terminal server is required: rented or owned;
• the number of workplaces determines the number of client connections;
• server capacity must be selected based on the number of users and workload.

If the internet is unstable at a separate sales point, the “Torgsoft-Hybrid: sales without internet for a remote server” option can be connected for Torgsoft-Terminal. It allows sales to be processed when there is no connection and accumulated operations to be transferred to the main database after the connection is restored. Separate conditions and limitations apply to offline work, so this scenario must be configured for a specific point.

4. Torgsoft-Online: program and database on the Torgsoft server

Torgsoft-Online is a cloud work format by subscription. The program and database are hosted on the Torgsoft server, and the user gets access via the internet. A company’s own terminal server is not required for this format.

Torgsoft-Online is suitable for an entrepreneur who wants to work remotely and use Torgsoft server infrastructure. An internet connection is required for work. Access, service, and other parameters are determined by the current Torgsoft-Online terms.

When to choose Torgsoft-Online

• remote access to the program via the internet is needed;
• you plan to work without your own terminal server;
• the subscription format is suitable for you;
• the server part needs to be hosted in Torgsoft infrastructure.

License and additional options: separate components of configuration

The main license determines the available functionality and work architecture. Additional options connect specific scenarios: fiscalization, mobile work, integration with a bank terminal, online store, marketplaces, delivery services, cloud archive, and other services.

Licensing terms for options differ. “Software PRRO | 1-year license”, “Torgsoft mobile app”, and “Integration with bank terminal | 1-year license” are licensed for a separate computer or device regardless of the Torgsoft version. Other options may be licensed for a workplace, local network, or terminal license server.

When forming a set, the main license, number of workplaces or client connections, required options, server infrastructure, and retail equipment must be determined separately.

What affects the final cost of automation

The final cost depends on the configuration. Different stores need different architecture, number of workplaces, and set of additional functions.

• License type. Torgsoft-Start, Torgsoft-Ultra, or Torgsoft-Terminal.
• Number of workplaces. For a local network, licenses for computers are considered; for terminal mode, client connections are considered.
• Server format. Own server, rented terminal server, or Torgsoft-Online.
• Additional options. PRRO, bank terminal, mobile app, online sales, delivery, cloud archive, and other tasks.
• Equipment and service work. The set composition depends on store processes. Setup, data transfer, and technical support have separate service terms.

The current cost should be calculated after defining the configuration. This allows including the licenses, connections, options, and equipment that a specific business needs.

How to check the choice before operational launch

The Torgsoft demo version can be installed on your computer for 30 days. Data is stored on this computer, so after purchasing a license you can continue working with the information already entered.

During testing, enter several real products, process receipt, sale, return, and inventory. If the business works with several cash registers, warehouses, online channels, or additional options, check these exact scenarios. This way, you can determine whether Torgsoft-Start is sufficient or whether the functionality of Torgsoft-Ultra or the remote architecture of Torgsoft-Terminal or Torgsoft-Online is needed.

The license type can be changed. When switching from Torgsoft-Ultra to Torgsoft-Start, you need to take into account the limitations of Torgsoft-Start: one accounting center remains in the program. Documents and cash registers of other accounting centers must be transferred in advance to the center that will remain in operation. Before changing the configuration, you need to check the data and create an up-to-date backup copy of the database.

What information to prepare for license selection

Before contacting the sales department, prepare a short description of the future system:

1. number of stores, warehouses, and cash registers;
2. number of employees who will work in Torgsoft at the same time;
3. location of workplaces: one premises or different sales points;
4. need for access via the internet from other stores, office, or home;
5. stability of the internet in remote points;
6. required operations: wholesale sales, internal transfers, supplier orders, PRRO, bank terminal, website, marketplaces, delivery, mobile accounting;
7. retail equipment that is already used or planned to be connected.

Using these data, the main license, number of workplaces, server scheme, and list of additional options can be determined. Terms of technical support and setup must be agreed separately under the current service terms.