How to find employees in Ukraine in 2025

Searching for qualified employees is an important process for any business, regardless of its size or industry. The performance and responsibility of employees directly influence the business outcome and, consequently, its profit. The labor market is constantly evolving, adapting to technological progress, new conditions, and employment trends. In Ukraine, this process is particularly dynamic due to the war. 

In this article, we will highlight the key aspects of finding employees in Ukraine, share practical tips and links to digital platforms, explain how to create an attractive job offer, conduct interviews effectively, and find a good employee. We will also outline the state bonuses available to employers in 2025, how a Sole Proprietorship can officially employ a worker, and what taxes must currently be paid for employees.

Where to look for employees in Ukraine: platforms and channels

The most up-to-date method of finding employees is online platforms. The most popular websites for job searching in Ukraine are:

• Work.ua – one of the largest job search websites, offering a wide variety of job listings

• Rabota.ua – a Ukrainian platform with a large resume database and the ability to post job ads

• OLX Jobs – a classifieds board, mostly used to find workers for physical and technical jobs

• State Employment Service – an official resource for finding candidates, commonly used for regional recruitment

• LinkedIn – an international platform for professional networking and high-level specialist recruitment

• Jooble – a job aggregator that collects offers from various sources

• Freelancehunt – a platform for finding freelancers for remote work, mainly used for short-term or project-based employment 

How to write a proper job offer

To attract a candidate to your job offer, you need to formulate the vacancy properly. A job offer should be clear, structured, and appealing to the candidate. 

Main components:

• Introduction – brief information about the company, its values, and mission

• Position description – job title, responsibilities, candidate requirements

• Working conditions – schedule, salary, bonuses, and career growth opportunities.

• Contact information – how to apply for the position.

Avoid writing too much or overloading the job offer with text. Respect the candidate’s time and provide truly useful information about your company, without omitting critical details. All information in the job posting must be accurate and truthful. According to Ukrainian law, employers may be fined for deception, any form of discrimination (based on age, gender, race, etc.), or for concealing important information (such as night shifts or difficult working conditions).

Example of a Job Offer

Vacancy: Sales Assistant at the children’s clothing store “Romashka” 

We, the Romashka store, are looking for a friendly and responsible sales assistant who enjoys working with people and helping them choose the best clothes for their children. 

What do we offer? 

- Official employment 

- Work schedule 8:00–16:00 or 16:00–22:00 (only morning or only evening shifts), Monday to Friday weekly, plus one Saturday per month. 

- Salary — based on the interview results, but not less than 12,000 UAH per month. 

- Comfortable working environment 

- Tea, coffee, cookies

- Store product discounts

Responsibilities: 

- Consulting customers and assisting in product selection 

- Selling products

- Receiving goods via goods receipt notes, checking quantities, quality, and compliance with documents

- Knowledge of the Torgsoft accounting software is an advantage

- Merchandising and maintaining order in the sales area 

- Participation in promotions and sales events 

Candidate requirements: 

- Experience in retail is not required but will be an advantage 

- Good communication skills 

- Responsibility, attentiveness, and honesty

- Positive attitude toward children

- Stress resilience with visitors — the store is family-oriented, and children may cry, make noise, touch products, or even break something. These situations should be handled calmly and respectfully towards the customer. 

How to conduct an interview properly

You posted a job ad, received responses, and now need to interview selected candidates. 

How to conduct an interview effectively?

• Prepare structured questions that help assess the candidates’ professional skills. 

• Evaluate their fit with your corporate culture.

• Assess personal qualities essential for the role — attentiveness, friendliness, communication skills, or persistence, stress resistance, endurance.

Psychological techniques for interviews

To choose the best candidate, employers may use:

• The STAR method – competency assessment through situational questions.

• Case questions – modeling real work situations.

• Psychological tests – assessing communication skills and stress tolerance.

Sample List of Interview Questions for a Sales Assistant Position

General questions:

• Tell us about yourself. What is your experience in sales? 

• Why did you choose to work in retail? 

• What are your strengths and weaknesses as a salesperson? 

Questions about working with customers:

• What does customer service mean to you?

• How do you determine if a customer needs help? 

• Have you ever had a conflict with a customer? What happened, and how did you handle it? 

• How do you think one should respond to difficult or dissatisfied customers? 

Questions about sales and product knowledge:

• How would you persuade a customer to buy our product? 

• What sales techniques do you know? 

• How do you handle customer objections? 

Questions about motivation and teamwork:

• Why do you need this job? Please break down your answer in order of priority. For example: 1) financial security, 2) self-realization, 3) social engagement. 

• What is your attitude toward the sales assistant position? – Pay attention to whether the candidate is embarrassed about the profession or sees it as important and interesting.

• Why this job specifically?

• Why did you choose our company? What interested you most in the vacancy?

• What is your attitude toward sales targets?

• What motivates you the most to work?

• Do you feel comfortable working in a team? 

• What are your ambitions? Are you interested in career growth, and what needs should the job fulfill for you?

•  Is there anything that concerns you about this vacancy/position?

Practical questions:

• Imagine a customer approaches you but doesn’t know what they need. How would you help them? 

• Let’s imagine I am a dissatisfied customer because the product didn’t fit, for example, the size. – Act out a dialogue. 

Bonuses for Employers in Ukraine in 2025

The Ukrainian government aims to encourage employers to hire vulnerable population groups. The state offers compensation for hiring the following categories of employees:

Persons with disabilities – receive up to UAH 120,000 for equipping an inclusive workplace.

Veterans – in Ukraine in 2025, there are benefits and compensations for employers who hire veterans:

• Tax benefits – reduced tax burden for companies that employ veterans.

• Training cost compensation – the state may cover retraining and adaptation costs for veterans in new workplaces.

• Financial support – grants and subsidies are available for businesses that actively employ veterans.

• Priority in government tenders – companies that employ veterans receive advantages in public procurement processes.

IDPs – a compensation program for employing internally displaced persons (IDPs):

• Compensation amount: UAH 8,000 per hired person.

• Duration of payments: up to three months, and for IDPs with disabilities — up to six months.

• To be eligible for compensation:

- the employer must be registered as a single social contribution (SSC) payer 

- the salary of the hired employee must not be lower than the minimum wage 

- tax reporting must be submitted for the latest reporting period 

- the compensation application can be submitted no earlier than 5 calendar days after hiring an IDP — via the ‘Diia’ website. 

Peculiarities of Hiring Employees for a Sole Proprietorship

Sole Proprietors can hire employees under an employment contract or a civil law agreement. The main documents required for hiring employees are:

• Passport or other identity document.

• Tax identification number.

• Employment record book (if needed).

• Diploma or certificate (if the job requires special qualifications).

• Notification to the State Tax Service about hiring the employee.

What Taxes Must Be Paid for an Employee in 2025

In 2025, employers must pay the following taxes:

• Personal Income Tax (PIT) – 18% deducted from the employee’s salary.

• Unified Social Contribution (USC) – 22% of the employee’s salary, paid separately by the employer.

• Military Levy – 5%.

Useful links:

Business Trends of Summer 2025

What Kind of Store to Open in Ukraine in 2025?

How to Choose Equipment for Your Business?

How Much Does Automation Cost?

What Is Dropshipping? How to Work and Automate Sales in Dropshipping?

How to Establish Communication with Clients? CRM and IP Telephony