For comprehensive automation of a coffee shop using the Torgsoft software complex, you will need a combination of a basic license, specific options for catering, and appropriate trading equipment. Here is a detailed list of requirements:
1. Torgsoft Licenses (Software)
The choice of license depends on the scale of your business (single point or network):
Torgsoft-Start: a basic version suitable for one small shop or coffee shop. It allows for warehouse and financial accounting on a single computer.
Torgsoft-Ultra: an extended version for a single shop, which includes more marketing tools (work with VIP clients, bonus system) and advanced warehouse accounting capabilities.
Torgsoft-Terminal: necessary if you have a network of coffee shops (or plan one) and want to manage them in a single database via the Internet. It allows connecting remote trading points to the main server.
Torgsoft-Online: this is a software and server rental (cloud solution). It is suitable if you do not want to buy a powerful server or license immediately but prefer to pay monthly.
2. Necessary Additional Options (Modules)
For the specifics of a coffee shop (where it is necessary to write off ingredients when selling a drink), the following options are critically important:
Production: accounting of materials and finished goods: this is the most important option for a coffee shop. It allows creating recipe cards (calculation cards). For example, you sell a "Cappuccino", and 8g of coffee, 150ml of milk, 5g of sugar, and 1 cup are automatically written off from the warehouse. This allows for accurate ingredient accounting.
Software PRO (pPRO): for sales fiscalization without purchasing a physical cash register. The program sends receipts directly to the tax office via the Internet.
Bank terminal connection: allows connecting a bank POS terminal to the program. When selecting card payment, the amount is automatically transferred to the terminal, which eliminates seller (barista) errors when entering the amount manually.
Payroll and motivation calculation: allows automatically calculating salaries for baristas (base rate + percentage of sales), maintaining a timesheet, and a system of fines/bonuses.
Torgsoft Mobile App: for the owner to control revenue and stock balances remotely from a smartphone.
3. Trading Equipment
For a coffee shop, service speed and compactness are important, so the recommended set looks like this:
Touchscreen monoblock (POS terminal): this is a computer with a touch screen. For a coffee shop, it is more convenient than a regular laptop because the barista can quickly select drinks by tapping the screen (for example, Leabon models).
Receipt printer: necessary for printing non-fiscal receipts (for internal accounting or issuing to the client) and fiscal receipts (via Software PRO). Thermal printers with a tape width of 57 mm or 80 mm (for example, Xprinter) are often chosen for coffee shops.
Barcode scanner: needed if you have related goods in factory packaging (bottled water, cookies, chocolate bars). If only coffee and pastries of your own production are sold, you can do with selecting from the menu on the screen.
Cash drawer: for safe storage of cash, connected to the receipt printer and opens automatically after payment.
Scales (optional): if you sell coffee beans by weight or weighted desserts. Scales can be connected to the program for automatic weight transfer to the receipt.
4. Main Features of Coffee Shop Automation Software
Using the Torgsoft complex provides the following advantages for business:
Ingredient accounting (Calculation): automatic write-off of milk, coffee, syrups, and disposable tableware at the moment of selling a finished drink thanks to recipe cards.
Fiscalization: issuing fiscal receipts in accordance with legislation, working with Software PRO, automatic generation of Z-reports.
Staff control: access rights restrictions (barista cannot change prices or delete receipts without permission), working time tracking (arrival/departure), protection against fraud.
Marketing and loyalty: implementation of promotions (for example, "6th coffee as a gift"), cumulative discounts, or bonus systems for regular customers.
Analytics: viewing reports on profitability, most popular drinks, workload by hours and days, which allows planning purchases and staff schedules.
Work with bank terminal: synchronization of card payments, printing of the terminal slip receipt in the fiscal receipt, avoidance of errors when entering the amount.
To start, it is recommended to download a demo version for 30 days to test the creation of recipe cards and the sales interface.
