For comprehensive automation of a furniture store, considering the specifics of bulky goods, the need to work with pre-orders, delivery, and warehouse management (often divided into a showroom and a warehouse), the following software and equipment configuration is recommended.
1. Torgsoft Licenses
The choice of license depends on your business structure (a single store or a chain) and the need for remote access.
Torgsoft-Ultra: recommended for a single store where full management accounting functionality is required. This version allows you to maintain a client base, work with VIP clients, generate orders to suppliers, conduct inventory, and use a loyalty system. Unlike the "Start" version, "Ultra" supports working with kits (which is important for furniture that may consist of parts) and wholesale trade.
Torgsoft-Terminal: if you have several stores or the warehouse is located separately from the showroom and shared access to a single database via the Internet in real-time is required. This license allows connecting remote workplaces to the main server.
2. Recommended Options (Additional Functions)
For the furniture business, functions for working with prepayments, kits, and delivery are critically important:
Trade with Invoice Issuance: this is a key option for a furniture store. It allows you to issue invoices, accept prepayment (partial or full) from customers, reserve goods in the warehouse, and create waybills. This is necessary when a client orders furniture that is out of stock or made to order.
Kitting (Bundling): furniture is often sold in sets (e.g., table + chairs) or arrives disassembled (several packages for one chest of drawers). This function allows you to assemble several items into one kit for sale or, conversely, disassemble them. It is also relevant if one item arrives in several boxes that need to be accounted for as a single unit.
Synchronization with Nova Poshta: if you send furniture by mail, this option allows you to create waybills directly from the program, track delivery status, and control cash on delivery.
Software RRO (PRRO): for fiscalization of sales in accordance with the law. It allows issuing electronic receipts and sending reports to the tax authority.
Bank Terminal Connection: for automatic transfer of the amount to be paid to the POS terminal, which eliminates cashier errors when entering the amount manually.
Synchronization with an Online Store: if you have a website (e.g., on Prom, Rozetka, or your own platform), this option allows you to automatically update stock balances and prices on the site, as well as download orders into the program.
3. Retail Equipment
For a furniture store, equipment has specific requirements due to the dimensions of the goods:
Barcode Scanner: a wireless radio scanner is recommended. Since furniture is bulky and difficult to bring to the checkout, a wireless scanner allows the employee to approach the item in the hall or warehouse and scan the barcode.
Label Printer: necessary for marking furniture, boxes, and display samples with your own barcodes and price tags. This simplifies item identification and inventory.
Receipt Printer: used for printing fiscal receipts (when working with PRRO), non-fiscal receipts, warranty cards, or waybills for the client.
Computer or Laptop: for the manager's/cashier's workplace. If a terminal version is used, a server (powerful PC) or cloud server rental is also required.
4. Main Program Capabilities for a Furniture Store
Work with Orders and Prepayments: you can accept furniture orders, record prepayments, view customer debt, and plan purchases based on customer orders.
Sales from Warehouse (Showroom): the ability to process sales in the store (showroom) but deduct goods from the main warehouse or shipping warehouse.
Accounting for Kits and Packages: the program allows you to post goods consisting of several parts (boxes) and sell them as a whole item, or form sets (bedroom set).
Warehouse Accounting and Inventory: stock control, conducting inventory checks (including using a scanner or data collection terminal), tracking goods movement between warehouses and stores.
Client Base and CRM: maintaining purchase history, cumulative discounts, discount cards, which allows implementing loyalty programs and sending newsletters.
Analytics: profitability reports, analysis of best-selling items (ABC analysis), and monitoring manager performance.
This complex will allow you to fully control the movement of furniture from the supplier order to delivery to the client, manage finances, and maintain transparent accounting.
