For comprehensive automation of a stationery store, it is necessary to select the right configuration of software and trade equipment, considering the specifics of this business (a large number of small items, the need for labeling, seasonality, and selling kits). Here is a list of what is needed for automation:
Torgsoft Licenses
The choice of license depends on the scale of your store and development plans:
Torgsoft-Start: suitable for a small store with one workplace (laptop or computer) if you need basic accounting (incoming goods, warehouse, sales, returns). However, this version lacks some functions, such as "Kitting" and internal transfer.
Torgsoft-Ultra: recommended option for a full-fledged stationery store. This version supports extended functionality: working with intermediaries, wholesale trade, kitting (assembling sets like "First Grader"), a bonus system, and working with VIP clients.
Torgsoft-Terminal: necessary if you plan a retail chain (several stores) that will work with a single database via the Internet, or if you need remote access to the program (for example, for an accountant or owner from home).
Additional Options (Modules)
For a stationery store, options that speed up service and simplify work with small items are critical:
Software RRO (pRRO): allows you to fiscalize receipts directly in the program and send them to the tax office, which is mandatory for most individual entrepreneurs. A standard thermal printer is used to print such receipts.
Bank terminal connection: integrates the POS terminal with the program. The amount to be paid is automatically transferred to the terminal, which eliminates cashier errors when entering the amount manually and speeds up service.
Packing of weighed goods and labeling with a barcode: although stationery is mostly sold by piece, this option is useful for packing items sold individually (for example, selling pens one by one from a large pack or paper by the sheet). It allows you to print a label for an assembled set or a single item.
Deleting statistics of closed periods: a useful option at the start to clear test data after staff training and start work "clean".
Synchronization with an online store (optional): if you plan to sell stationery through Prom, Rozetka, or your own website, this option will allow you to automatically update stock balances and prices.
Trade Equipment
To work with a large number of small items (pens, erasers, pencils), the equipment must be reliable:
Label printer: mandatory. Many stationery items do not have a factory barcode or it is too small. You will need to print your own adhesive labels with a barcode, price, and name.
Barcode scanner: mandatory. A 2D scanner is recommended, which reads not only standard stripes but also QR codes. You can choose a wired one (for the checkout) or a wireless one (for inventory in the warehouse).
Receipt printer: necessary for printing non-fiscal receipts or fiscal receipts via pRRO. The tape width is usually 57 mm or 80 mm.
Computer / Laptop / POS monoblock: Windows OS must be installed on it. This is the "brain" of the system where Torgsoft will be installed.
Bank terminal: a device for accepting card payments, which is provided by the bank and connected to the program (via an option).
Main Features of the Program for a Stationery Store
Torgsoft provides tools that solve specific problems of a stationery store:
Barcode generation and printing: the program automatically creates unique barcodes for items that do not have them (notebooks, pencils, small decor) and allows you to print labels of any size.
Creation of kits (Sets): the ability to create sets of goods, for example, "First Grader Set" or "Gift Set for Drawing". The program writes off the component parts (paints, brushes) from the warehouse and sells it as one item.
Packing of piece goods: allows you to conveniently sell goods that come in packages (for example, a pack of 100 files) but are sold individually. You can print a label both for the package and for each unit.
Accounting of characteristics: the ability to keep records of goods by color, type, brand, collection, which simplifies search and ordering.
Import of incoming invoices: fast loading of thousands of item names from suppliers' Excel files, which critically saves time at the start and during regular deliveries.
Inventory: a convenient stocktaking mode (by scanner or manually), which allows you to quickly detect shortages or re-sorting among thousands of small items.
