Accounting for warranty goods by serial numbers — this is a Torgsoft option for item-by-item accounting of goods with serial numbers, warranty period control and printing warranty cards. It helps you know exactly which item was received, where it is stored, who it was sold to and whether the warranty is still valid. Suitable for stores selling household appliances, electronics, mobile phones, computer components, power tools and other goods with a warranty.
What the Accounting for Warranty Goods by Serial Numbers option can do
Serial number accounting
- Warranty accounting modes — for a product type, you can choose regular warranty accounting, strict warranty accounting or warranty accounting without serial numbers.
- Entering serial numbers upon receipt — the serial number can be entered manually or scanned with a barcode scanner.
- Quantity control — a separate serial number is specified for each unit of goods.
- Duplicate prevention — in strict mode, the program does not allow posting a serial number that is already in stock.
- Accounting in warehouse documents — serial numbers are available in receipts, sales, internal transfers, write-offs, returns, returns to supplier and defective goods returns.
Sale and warranty cards
- Sales control — when selling goods, the program requests the serial number and records the sale of that exact unit.
- Strict sale from stock — in strict mode, it is not possible to sell a product with a serial number that is not in stock.
- Mass scanning — the «Scan serial number in a loop» mode speeds up the sale or receipt of a batch of goods.
- Warranty card printing — after payment, the program offers to print a warranty card.
- Warranty templates — separate warranty card templates can be configured for different product types.
- Reprinting — the warranty card can be printed again from the sales invoice.
Returns, service and stock control
- Return from customer — the program checks the product serial number against the receipt and helps avoid returning unrelated goods.
- Return to supplier — when returning goods to the supplier, the serial number is specified, and the purchase price is pulled for the specific unit.
- Search by serial number — in warranty accounting, you can quickly find the product, sale date, customer, supplier, purchase price and remaining warranty.
- Tag printing — from the warranty accounting section, you can print tags with the serial number barcode.
- Inventory count by serial numbers — a separate stocktaking mode by specific serial numbers is used for such goods.
- Correction of misgrading — if one serial number was actually issued, but another was specified in the document, the serial number can be replaced during inventory count.
Additional features
- Trade with invoice issuing — serial numbers can be used when creating a sales invoice based on an invoice.
- Sets with serial numbers — the option helps account for product components if the set contains items with separate serial numbers.
- Cost price of a specific unit — for goods with strict warranty accounting, the program works with the purchase price of a specific serial number.
- Quick search in documents — the serial number can be used to search for a product in the Barcode/Item No. field if serial number search is enabled in the accounting parameters.
For service scenarios, this option should be used together with «Repair and Warranty Service»: this helps accept goods for repair by serial number, control the warranty period and keep records of spare parts.
More about the option: torgsoft.ua/options/warranty-serials/
